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RFP-REQ-JAK-21-0023, Service Provider for Development of Concepts and Facilitation Scenarios for the Institutionalization Workshops and Policy Discussions

Rabu, 23 Juni 2021
Deadline Friday, 2 July 2021
Contact Info Iuwash_Plus_Procurement@dai.com

Issued Date : June 23, 2021
Title: RFP-REQJAK-21-0023

 

Service Provider for Development of Concepts and Facilitation Scenarios for the Institutionalization Workshops and Policy Discussions

 

Issuing Office & Email/Physical Address for Submission of Proposals:

Indonesia Urban Water, Sanitation and Hygiene (IUWASH Plus) Jakarta , Mayapada Tower 1, 10th Floor, Jl. Jend. Sudirman Kav. 28, Jakarta 12920 ;

Email : IWPLProc_InboxJKT@dai.com
Deadline for Receipt of Proposals: July 2, 2021 at the latest 16. 00 p.m.

Soft copy to IWPLProc_InboxJKT@dai.com
Point of Contact: Iuwash_Plus_Procurement@dai.com
Anticipated Award Type: PO / Contract 

Pre Bid Conference : June 25, 2021 at 13.30 a.m. via Zoom

Link for pre bid meeting as follows :

 

Join Zoom Meeting:

Time: Jun 25, 2021 01:30 PM Jakarta

 

Join Zoom Meeting:

https://us02web.zoom.us/j/83482352414?pwd=b3RaWXF5M2R2WWxTTmVrRjRLbkdGQT09

 

Meeting ID: 834 8235 2414

Passcode: 057874

Bidders conference confirmation : June 24, at the latest 16.00 WIB (04.00 pm) Please confirm your attendance by email to IUWASH_Plus_Procurement@dai.com

Soft copy to IWPLProc_InboxJKT@dai.com
Point of Contact: Iuwash_Plus_Procurement@dai.com
Anticipated Award Type: PO / Contract  

Basis for Award: An award will be made based on the the Trade Off Method.

The award will be issued to the responsible and reasonable offeror who provides the best value to DAI and its client using a combination of technical and cost/price factors

 

Background

The USAID Indonesia Urban Water, Sanitation and Hygiene, Penyehatan Lingkungan Untuk Semua (IUWASH PLUS) program is a five- year-and-eight-months initiative designed to assist the Government of Indonesia (GOI) in increasing access to water supply and sanitation services as well as improving key hygiene behaviors among urban poor and vulnerable populations. USAID IUWASH PLUS works with governmental agencies, the private sector, NGOs, communities and others to achieve the following “high level” results:

  1. An increase of 1,100,000 people in urban areas with access to improved water supply service quality, of which at least 500,000 are from the poorest 40% of the population (also referred to as the “Bottom 40%” or “B40”), vulnerable groups or Indonesia’s eastern provinces; and
  2. An increase of 500,000 people in urban areas with access to safely managed sanitation

To ensure that improvements in access to WASH services are sustained, USAID IUWASH PLUS is guided by a development hypothesis that focuses on strengthening service delivery systems, so they can more effectively reach the poorest and most vulnerable segments of the population. In order to achieve this at scale, the program undertakes activities through four interrelated components, including: 1) improving household WASH services; 2) strengthening city WASH institutional performance; 3) strengthening the WASH financing environment; and 4) advancing national WASH advocacy, coordination and communication. In support of these components, USAID IUWASH PLUS also implements a Local Sustainability and Innovation Component (LSIC) that is designed to stimulate WASH innovations that strengthen community, private sector and government WASH service provision.

 

Activity Background

The USAID IUWASH PLUS project is now in Program Year 5 as the final year of project implementation in Indonesia. After over five years of working together with the national and local governments, WASH service providers, local communities, and private sector to increase access to water supply and sanitation services as well as improving key hygiene behaviors among urban poor and vulnerable populations, the project expects that the key programs will continue and support GOI’s agenda in improving the sector profile. To achieve that, an institutionalization process is required.

As part of USAID IUWASH PLUS’ effort to institutionalize the key programs that are critical to support the GOI in addressing challenges in improving access to WASH and achieving RPJMN 2020-2024 and SDGs target, USAID IUWASH PLUS will conduct series of strategic workshops and policy discussions on the following topics:

Institutionalization Workshops:

  1. Optimal operator’s institutional set up of fecal sludge management (FSM)
  2. Market-Based Sanitation
  3. Efforts to scale up microfinance for WASH
  4. Water Safety Plan/RPAM (Rencana Pengamanan Air Minum)

Policy Discussions:

  1. Roles of Community Engagement Mechanism (CEM) in improving WASH access
  2. Institutionalization of groundwater recharge initiative

The institutionalization workshops are strategic dialogues to discuss the process of embedding the USAID IUWASH PLUS keys programs into relevant ministries’ programs. Therefore, several key outputs or results are expected to be generated from the workshops, namely (1) clarity on the key ministry(ies) that will adopt and continue the key programs, and (2) strategy and action plan to continue those key programs within identified ministries, with possibility to scale up. The workshops will be used to share results, lessons learned, and implementation support resulting from the USAID IUWASH PLUS program as a reference to discuss strategy and action plan for the institutionalization process.

The policy discussions, on the other hand, have different objectives and expected results from the institutionalization workshops. For the topics of policy discussion, aspects for institutionalization process are still not very clear.  For example, where responsibilities will lie still needs to be clarified. The policy dialogue is an essential component of the policy and decision-making process. In this context, the policy discussions are expected to contribute to the Government of Indonesia’s future policy and strategy for adopting these key programs. Therefore, the expected outputs and results from the policy discussions will mostly be in the form of recommendations for several aspects, such as possible responsible ministries, implementation mechanisms at local/regional level, and required enabling environment at national level for implementation support.

In addition, the GOI regularly implements a biannual event in the WASH sector called Konferensi Sanitasi dan Air Minum Nasional (KSAN), which serves as venue for strengthening commitments, recognizing achievements and champions, and also advocacy and horizontal learning. In 2021, the KSAN will bring the topic of ‘real action to provide access to safely-managed drinking water and sanitation for all’ (Aksi Nyata Membangun Akses Air Minum dan Sanitasi Aman untuk Semua). One of the commitments to be pushed during KSAN 2021 is ‘bundled policy for safely managed drinking water and sanitation’ (SDGs plan). Based on consultation with Bappenas, several strategic discussions on the institutionalization workshops are expected to become the pre-events of KSAN 2021 or road to KSAN 2021, which will be organized tentatively for November 9, 2021.

 

A. Objective

The primary objectives of this activity can be grouped as follows:

  1. To develop concept and facilitation scenario for the institutionalization workshops and policy discussion for the 6 topics stated above to ensure it will highlight the key aspects that are critical for the institutionalization process and policy discussions.
  2. To facilitate the institutionalization workshop and policy discussions based on the concept and facilitation scenario developed in #1 to ensure it will generate the agreed outputs, including document the process and results into proceeding that shall include the key results and recommendations.
  3. To develop tools and medias that will enhance and support the discussion process in the institutionalization workshops and policy discussion, including for sharing the evidence from USAID IUWASH PLUS key programs implementation at the local/regional level.

 

B. Tasks

In general, the tasks of this activity will include, but not limited to, the following:

Task-1: Develop Concept and Facilitation Scenario

  • Conduct desk study by reviewing relevant documents and materials developed by USAID IUWASH PLUS team.
  • Conduct discussion with relevant teams at USAID IUWASH PLUS to identify key aspects to be highlighted in the institutionalization workshops and policy discussion, including expected outputs/results.
  • Conduct discussion with Bappenas (TCA) and other relevant Ministries (Tim Teknis) to understand the needs and expectation from the workshop and policy discussions.
  • Based on desk study, internal and external discussion, develop concept and facilitation scenario for the institutionalization workshops and policy discussions.

 

Task-2: Facilitate the Institutionalization Workshops and Policy Discussions

  • Conduct preparatory process before the events to ensure all the requirements, facilitation and supporting tools are ready. Including, when necessary, conduct briefing with champions and resources from local level for ensuring the key points for sharing sessions are conveyed.
  • Allocate sufficient human resources such as facilitators, note takers, and other supporting team for implementing the workshops and policy discussion.
  • Develop proceedings from the 6 events

 

Task 3: Develop Tools and Medias to Support the Facilitation Process

  • Develop media, mainly videos, or other appropriate media to help in providing context to the participants that will enrich the discussion, based on the following:
No. Workshop & Policy Discussion Topics Process of Media Development
Field Visit + indictv. location Use available materials
1 [IW] Optimal operator’s institutional set up for FSM X

(Bekasi & Surakarta)

2 [IW] Market-based Sanitation X

(Kab. Lumajang)

3 [IW] Efforts to scale up microfinance for WASH X

(Kab. Lumajang)

4 [IW] Water Safety Plan/RPAM X
5 [PD] Roles of CEM in improving WASH access X

(Kota Magelang)

6 [PD] Institutionalization of groundwater recharge initiative X

(Kab. Bogor)

 

  • Development media can be crafted using the available materials at USAID IUWASH PLUS, or going to the field to collect materials based on the identification above.
  • When required, if the tools are not available at the USAID IUWASH PLUS, develop tools that will support the facilitation and discussion process.

 

Task 4: Reporting, Documentation, and Others

  • Document the process and results into proceeding and other documentation forms (i.e. photos), that shall include the key decisions and recommendations
  • Submit all the documents and reports, such as concept for the workshop and policy discussion, facilitation scenario, and proceedings for all the 6 events (6 documents for every topics).
  • Submit all the medias being developed for the workshops and institutionalization process

 

Attachment:

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