RFP-REQ-NSR-17-0112 Technical Service Provider to Support Septic Tank Upgrading Program In Medan & Deli Serdang, North Sumatera November 2017 – February 2019
|Deadline||Monday, 30 October 2017|
Issue Date: October 16, 2017
“Technical Service Provider to Support Septic Tank Upgrading Program
In Medan & Deli Serdang, North Sumatera
November 2017 – February 2019”
”Issuing Office & Email/Physical Address for Submission of Proposals:
Indonesia Urban Water, Sanitation and Hygiene (IUWASH Plus) Medan, Jl. Mojopahit No. 136A, Medan (closed to Herna Hospital)
Indonesia Urban Water, Sanitation and Hygiene (IUWASH Plus) Jakarta, Mayapada Tower 10th Floor, Jl. Jend. Sudirman Kav. 28, Jakarta 12920;
Deadline for Receipt of Proposals: October 30, 2017 at the latest 17.00 p.m.
Soft copy to: IWPLProc_LSIC@dai.com
Point of Contact: IWPLProc_LSIC@dai.com
Anticipated Award Type: Fixed Price Purchase Order
Basis for Award: An award will be made based on the Tradeoff Method. The award will be issued to the responsible and reasonable offeror who provides the best value to DAI and its client using a combination of technical and cost/price factors.
The USAID Indonesia Urban Water, Sanitation and Hygiene, Penyehatan Lingkungan Untuk Semua (IUWASH PLUS) program is a five-year initiative designed to assist the Government of Indonesia (GOI) in increasing access to water supply and sanitation services as well as improving key hygiene behaviors among urban poor and vulnerable populations. USAID IUWASH PLUS works with governmental agencies, the private sector, NGOs, communities and others to achieve the following “high level” results:
I. An increase of one million people in urban areas with access to improved water supply service quality, of which at least 500,000 are from the poorest 40% of the population (also referred to as the “Bottom 40%” or “B40”), vulnerable groups or Indonesia’s eastern provinces; and
II. An increase of 500,000 people in urban areas with access to safely managed sanitation and all of whom are from the “B40”, vulnerable groups or Indonesia’s eastern provinces.
To ensure that improvements in access to WASH services are sustained, USAID IUWASH PLUS is guided by a development hypothesis that focuses on strengthening service delivery systems, so they can more effectively reach the poorest and most vulnerable segments of the population. In order to achieve this at scale, the program undertakes activities through four interrelated components, including: 1) improving household WASH services; 2) strengthening city WASH institutional performance; 3) strengthening the WASH financing environment; and 4) advancing national WASH advocacy, coordination and communication.
The condition of existing onsite sanitation systems throughout Indonesia is generally still poor. Most households use underground storage that is not watertight septic tanks which results in considerable groundwater contamination. One of the main reasons for this problem is the lack of understanding by people about the actual condition of their septic tanks and the resulting contamination. The sanitation survey conducted by IUWASH in 2015 in Medan (for 5,000 respondents), found only 18% of households with septic tanks have ever been emptied. Assuming this applies throughout Medan, it means that approximately 500,000 families may have non-standard septic tanks and pollute the environment. The same situation can be found in other cities.
This situation is due to a lack of awareness of homeowners, campaigns, promotions, as well as the unavailability of regulations explaining the mandatory construction of proper / waterproof septic tanks. So far, there are no experiences or examples for the Local Governments, local contractors, donors, and / or households in properly assessing the condition of their tanks and assessing the estimated cost of repairing the existing septic tanks compared to constructing new ones (where land is often insufficient or budget is unavailable). This issue has been discussed in Medan City and the Deli Serdang District. Both cities have expressed great interest in developing sensible methodologies and examples to assess current conditions, so that septic tank upgrade is an option for improvement.
The IUWASH PLUS regional team under the LSIC program is seeking a full-time Technical Service Provider to Support Septic Tank Upgrading Program In Medan & Deli Serdang, North Sumatera which include to monitor, supervise, and documenting all activities carried out under the LSIC Septic Tank Upgrading Program in Medan City and Deli Serdang, North Sumatra Province.
The main objectives of selecting the Technical Service Provider to Support Septic Tank Upgrading Program in Medan & Deli Serdang, North Sumatera are:
• To assist the regional urban sanitation specialist in North Sumatera in implementing the LSIC Septic Tank Upgrading Program
• To develop and manage the septic tank survey for households located in the IUWASH PLUS hotspot locations in Medan City and Deli Serdang District
• To establish agreements with households to participate in the septic tank upgrading program and construction of individual / shared septic tanks
• To assist in the selection of technical options for upgrading septic tanks, inspection tools and construction of sample septic tank upgrading
• To supervise and documenting all activities under the LSIC Septic Tank Upgrading Program
The general task of the Technical Service Provider in the program are as follows:
Task 1: Preparation of program implementation
• Internal coordination with the IUWASH PLUS regional team in Medan as the team in charge of the program
• Initial coordination with partners assisted by the Regional Team in both Medan City and Deli Serdang
• Prepare a work plan for the preparation of the survey to identify the existing conditions of sanitation facilities at hotspot locations
Task 2: Manage the Septic Tank Survey in Medan City and Deli Serdang
• Develop survey methodologies
• Develop a survey form
• Recruit and train enumerators
• Monitor the implementation of the field survey
• Analyze survey results
Task 3: Establish community participation agreements in the Septic Tank Upgrading Program
The Technical Service Provider shall follow up on the analysis of survey results with mutual agreements with the community covering:
• 50 households that are willing to upgrade their Septic Tanks
• 90 households that are willing to construct individual or shared septic tanks if upgrade options are not possible
Task 4: Develop the SoW for Grants Activity
Develop SOW together with the Regional Team for the following activities under grants:
• Development of practical tools for technical inspection of existing septic tanks
• Provision of practical / field options to improve existing septic tanks that are not yet watertight to become watertight according to typical field conditions
• Upgrading of 5 septic tank units and construction of 4 shared septic tank models for 2 HH, 3 HH, 4 HH and 5 HH (households) and new septic tanks if upgrading cannot be done at the original location
Task 5: Documenting all activities undertaken by the grantee
Documentation performed by the Technical Service Provider will cover the following:
• Septic tank upgrading options
• Septic tank upgrade working methods
• Septic tank upgrading practices and individual and shared septic tank models
• Materials and funds required for septic tank upgrading as the basis for the development of SOW for selecting the implementing vendor (fixed-price subcontract)
• Septic tank inspection tools designed by the grantee are functional and easy to apply in the field
Task 6: Develop the SoW for selecting the vendor of the septic tank upgrading implementation
Develop the SoW for the fixed-price subcontract mechanism for septic tank upgrading and others together with the regional team, construction of new septic tanks on individual and shared scales to be shared by 2 HH, 3 HH, 4 HH, and 5 HH at selected household locations as recipients of benefits from the field survey. The model and techniques used in the upgrading of existing septic tanks or construction of new septic tanks on individual or shared scales are based on the research results and recommendations made by the grant vendor.
Task 7: Documenting and supervise the local implementer during the preparation and construction phase
Supervision of local implementer’s activities is not only limited to construction activities but also meetings with beneficiary households of the program, the local community and Local Governments to obtain feedback on issues and references in the implementation of the septic tank upgrading.
Task 8: Documenting and reporting all septic tank upgrading activities
Documentation and reports compiled will be distributed to the Medan City and Deli Serdang District Governments and other cities for future replication
IUWASH PLUS Outcomes:
The above proposed activities will contribute to the following IUWASH PLUS outcomes:
HR-2 : The number of people gaining access to safely managed sanitation services as a result of USG assistance
C2-3 : Number of local sanitation management units with improved service delivery performance
C4-2 : Number of WASH knowledge products developed
Deliverables and Payment Schedule
Posting & Reporting Relationships
The program will be managed by the North Sumatra Regional Team, in collaboration with the National Sanitation Team. The Technical Service Provider shall always discuss and report the work plan to the North Sumatera Urban Sanitation Specialist regarding all activities to be undertaken.
The budget for implementation of the activities will be provided by IUWASH PLUS from LSIC funds to the selected Technical Service Provider. The budget ceiling for this activity is between IDR 180,000,000 up to IDR. 190,000,000. The budget will cover all costs for labor, transportation and reporting.
The following are qualifications required for the Technical Service Provider position:
• At least 7 years experience in sanitation programs such as the SANIMAS program or other similar programs
• Bachelor’s degree in Civil Engineering S1 minimum
• Experience in supervision of civil engineering construction (small classification)
• Able to communicate effectively (written and oral) at the community and government levels
• Able to work independently under supervision / with limited facilities in the designated regions
• Excellent interpersonal skills with the ability to work in a team environment
• Able to prepare reports and documentation on work implementation
• Preferably domiciled in Medan City or Deli Serdang
• Have to work 5 working days a week according to office hours both in the field and in the North Sumatra Regional Office.
Technical Service Provider Selection Criteria
The Technical Service Provider will be selected based on Full & Open Competition. The potential candidates must submit a proposal consisting of a Technical Proposal (program background, duties to be performed, methodology, schedule), cost proposal and CV.
Proposals will be evaluated based on:
• Qualifications 40%
• Experience 30%
• Methodology 30%
The proposed mechanism for the activity will be implemented through fixed-price subcontract.
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