RFP- REQ-CJR-18-0003 Sanitation Technical Service Provider to support construction of small (shared) communal septic system in densely population neighborhoods in Magelang City, Central Java
|Deadline||Monday, 29 January 2018|
Sanitation Technical Service Provider to support construction of small (shared) communal septic system in densely population neighborhoods in Magelang City, Central Java
Issue Date : January 15, 2018
Title: “Sanitation Technical Service Provider to support construction of small (shared) communal septic system in densely population neighborhoods in Magelang City, Central Java”
”Issuing Office & Email/Physical Address for Submission of Proposals:
Indonesia Urban Water, Sanitation and Hygiene (IUWASH Plus) Jakarta , Mayapada Tower 10th Floor, Jl. Jend. Sudirman Kav. 28, Jakarta 12920 ;
Email : IWPLProc_LSIC@dai.com
Deadline for Receipt of Proposals: January 29, 2018 (at the latest 16.00 p.m)
Soft copy to IWPLProc_LSIC@dai.com
Point of Contact: IWPLProc_LSIC@dai.com
Anticipated Award Type: Fixed Price Purchase Order
Basis for Award: An award will be made based on the Trade Off Method. The award will be issued to the responsible and reasonable offeror who provides the best value to DAI and its client using a combination of technical and cost/price factors.
The USAID Indonesia Urban Water, Sanitation and Hygiene, Penyehatan Lingkungan Untuk Semua (IUWASH PLUS) program is a five-year initiative designed to assist the Government of Indonesia (GOI) in increasing access to water supply and sanitation services as well as improving key hygiene behaviors among urban poor and vulnerable populations. USAID IUWASH PLUS works with governmental agencies, the private sector, NGOs, communities and others to achieve the following “high level” results:
I. An increase of one million people in urban areas with access to improved water supply service quality, of which at least 500,000 are from the poorest 40% of the population (also referred to as the “Bottom 40%” or “B40”), vulnerable groups or Indonesia’s eastern provinces; and
II. An increase of 500,000 people in urban areas with access to safely managed sanitation and all of whom are from the “B40”, vulnerable groups or Indonesia’s eastern provinces.
To ensure that improvements in access to WASH services are sustained, USAID IUWASH PLUS is guided by a development hypothesis that focuses on strengthening service delivery systems, so they can more effectively reach the poorest and most vulnerable segments of the population. In order to achieve this at scale, the program undertakes activities through four interrelated components, including: 1) improving household WASH services; 2) strengthening city WASH institutional performance; 3) strengthening the WASH financing environment; and 4) advancing national WASH advocacy, coordination and communication.
Magelang City (city in Central Java) has a population of around 125,000 people (or 25,000 households) and average population density of 6,675 people / km2. The relative low awareness of safely managed sanitation is shown in the relative high level of Open Defecation shown in recent STBM data from Health Department. According to July 2017 data, more than 27% of the total population has no access to a safe sanitation system (JSP = Jamban Sehat Permanen). This is especially the situation in the many densely populated neighborhood across all the 17 Kelurahan in the city. Even if the population in these area’s would like to build a septic there is almost no space to build it and also with the geographical conditions (sloping ground) is it also very often impossible to construct the usual larger communal sanitation systems, covering 50 – 60 households.
The only option at this moment, is to identify and utilize smaller areas of communal or social land (Fasum or Fasos) or use space under small alleys cutting though neighborhoods to support construction of proper, sealed, shared sanitation systems (for 2 -10 nearby families). However the development and construction of these systems under these circumstances is not easy and even risky, if not properly executed, as the distance between the constructed system to nearby houses is small, which requires additional safety measures during construction as well as flexible design and construction methods to accommodate the various locations. Also the promotion and marketing of these systems to the low income communities nearby will be challenging, as initially they might be reluctant to have a system like this so close to their houses.
USAID IUWASH PLUS has discussed this with the Local Government (PEMDA) of Magelang City during the various stakeholder consultations and preparation of the joined partnership agreement and the PEMDA has expressed great interest for USAID IUWASH PLUS to develop, test and document a safe and sustainable method for the construction of shared septic tanks in densely populated areas in Magelang City. The current APBD allocation of Magelang City for Sanitation is still low, but that is not because of lack of commitment from the Local Government, but lack of practical ideas to implement. They already promised to USAID IUWASH PLUS to finance replication of these systems from APBD as well as other programs like KOTAKU and possible CSR from local companies.
As the preparation (both technical and non-technical), field-testing & marketing and implementation of these systems are all very innovative, especially for the USAID IUWASH PLUS region of Central Java, it can be justified to finance this program under the existing LSIC. Because of the different technical assistance programs required (explained below) to achieve the stated objectives and outcomes in support of the request by PEMDA Magelang City,
The USAID IUWASH PLUS Central Java regional team under the LSIC program is seeking Sanitation Technical Service Provider to support program of constructing small/ shared communal Septic systems In densely populated areas in Magelang City, Central Java which include to design prototype, monitor, supervise, and documenting all activities carried out under this LSIC program. Under the same LSIC program a Non-Technical (Sanitation Promotion) Service Provider will be recruited as well (through a separate procurement), who will focus on all non-technical aspects of this program
To assist Urban Sanitation Specialist (USS) in USAID IUWASH PLUS Central Java Regional Office in the selection of technical options for small (shared) communal septic system, and construction of prototypes of communal septic system based on the discussion with the community and local government
1. Preparation of program implementation.
2. Design of small (shared) communal septic system technology in densely population.
3. Documenting all activities under selection of design and construct prototype.
4. Develop the Scope of Work (SoW) for selecting the vendor of the construction shared septic tank
5. Documenting and supervise construction of 17 shared septic tanks.
6. Facilitate sharing results and lessons learned to local stakeholders for further replication
USAID IUWASH PLUS Outcomes:
The above proposed activities will contribute to the following USAID IUWASH PLUS outcomes:
HR-2: 600 people (120 HH) gaining access to safely managed sanitation services as a result of USG assistance
C1-1 : 60 HH gaining access to a shared or basic sanitation facility
C2-3 : One local sanitation management units with improved service delivery performance
C4-2: Number of WASH knowledge products developed
C4-3 :Knowledge events held (sharing results and practice to replicate the approach and technology)
Deliverables and Payment Schedule
The deliverables of the activity are:
Posting & Reporting Relationships
The program will be managed by the USAID IUWASH PLUS Central Java Regional Team, in collaboration with the National Sanitation Team. The activity will be conducted start from February 2018 – October 2018. The Sanitation Technical Service Provider will be based in Magelang but shall on regular basis discuss and report the work plan, progress and issues encountered, and coordination with Urban Sanitation Specialist at Central Java Regional Office at Surakarta on Deliverables schedule
The budget for implementation of the activities will be provided by USAID IUWASH PLUS from the LSIC funds to the selected Sanitation Technical Service Provider. The estimated budget for this program is Rp. 129,450,000. The budget will cover all costs for labor, local transportation, reporting and 3 times travel to Surakarta for coordination.
Estimated professional manpower required for this program is one Sanitation Technical Service Provider with the following qualification:
• At least 7 years’ experience in sanitation programs such as the SANIMAS program or other similar programs
• Bachelor’s degree in Environmental Engineering S1 minimum
• Experience in design, construction and/or supervision of Shared Septic Tank, IPAL communal.
• Able to communicate effectively (written and oral) at the community and government levels
• Able to work independently with limited supervision / facilities in Magelang City
• Excellent interpersonal skills with the ability to work in a team environment
• Able to prepare reports and documentation on work implementation (In Bahasa Indonesia)
• Able to working in part-time within 9 months with working day minimum 15 days/month
• Preferably domiciled in Magelang City
Sanitation Technical Service Provider Selection Criteria
The Sanitation Technical Service Provider will be selected based on Full & Open Competition. The potential candidates must submit a proposal consisting of a Technical Proposal (program background, duties to be performed, methodology, schedule), cost proposal and CV.
Proposals will be evaluated based on:
• Qualifications 40%
• Experience 30%
• Methodology 30%
Proposed mechanism of the activity will be implemented through a Fixed-Price Subcontract.
Available in English (English)