Initial Assessment on Harmonization Cross-Boundary FSM Services for Jakarta and Its Satelite Cities & Districts
|Deadline||Thursday, 27 February 2020|
“Initial Assessment on Harmonization Cross-Boundary FSM Services for Jakarta and Its Satelite Cities & Districts”
Request for Proposal (RFP) REQ-WJD-20-0033
Issue Date : February 13, 2020
Title: “Initial Assessment on Harmonization Cross-Boundary FSM Services for Jakarta and Its Satelite Cities & Districts”
Issuing Office & Email/Physical Address for Submission of Proposals:
Indonesia Urban Water, Sanitation and Hygiene (IUWASH Plus) Jakarta , Mayapada Tower 10th Floor, Jl. Jend. Sudirman Kav. 28, Jakarta 12920 ;
Email : IWPLProc_InboxLSIC@dai.com
Deadline for Receipt of Proposals: February 27, 2020 (at the latest 17.00 p.m)
Soft copy to : IWPLProc_InboxLSIC@dai.com
Point of Contact: IWPLProc_LSIC@dai.com
Anticipated Award Type: Fixed Amount Award Grants
Basis for Award: An award will be made based on the Trade Off Method. The award will be issued to the responsible and reasonable offeror who provides the best value to DAI and its client using a combination of technical and cost/price factors.
The USAID Indonesia Urban Water, Sanitation and Hygiene, Penyehatan Lingkungan Untuk Semua (IUWASH PLUS) program is a five-and-a-half-year initiative designed to assist the Government of Indonesia (GOI) in increasing access to water supply and sanitation services as well as improving key hygiene behaviors among urban poor and vulnerable populations. USAID IUWASH PLUS works with governmental agencies, the private sector, NGOs, communities and others to achieve the following “high level” results:
1. An increase of 1,100,000 people in urban areas with access to improved water supply service quality, of which at least 500,000 are from the poorest 40% of the population (also referred to as the “Bottom 40%” or “B40”), vulnerable groups or Indonesia’s eastern provinces; and
2. An increase of 500,000 people in urban areas with access to safely managed sanitation.
To ensure that improvements in access to WASH services are sustained, USAID IUWASH PLUS is guided by a development hypothesis that focuses on strengthening service delivery systems, so they can more effectively reach the poorest and most vulnerable segments of the population. In order to achieve this at scale, the program undertakes activities through four interrelated components, including: 1) improving household WASH services; 2) strengthening city WASH institutional performance; 3) strengthening the WASH financing environment; and 4) advancing national WASH advocacy, coordination and communication. In support of these components, USAID IUWASH PLUS also implements a Local Sustainability and Innovation Component (LSIC) that is designed to stimulate WASH innovations that strengthen community, private sector and government WASH service provision.
DKI Jakarta, the mega metropolitan capital of Indonesia has 8 satellite cities and districts surrounding it, comprising a total population of about 32 million people. DKI Jakarta alone has a total of 10.5 million in population. Those satellite cities and districts are Bekasi City, Bekasi District, Bogor District, Bogor City, Depok City, Tangerang District, Tangerang City and South Tangerang District. Each of the cities and districts has a domestic waste water treatment plant – IPLT (see map # 1) managed by their respective local government operators or UPTs. DKI Jakarta has two IPLTs managed by PD PAL and the satellite cities and districts have one IPLT, each operated by their own UPTD except for South Tangerang District, which has none. The desludging from individual household owned septic tanks is conducted by combination of public and privately owned trucks at various charge rates depending on location and often at a distance from the IPLT. Monitoring of the trucks, especially the privately owned ones, is critical, because often they do not consider good environmentally desludging management and prefer to dump fresh sludge in nearby rivers and streams rather then travel to the closest IPLT. Additional reasons for poor desludging services identified in these locations include:
• Most IPLT owned by the local government have limited capacity compared to potential customers that need to be served;
• Longer distance from potential customer location to their “own” IPLT and its correlation with the time to travel the distance;
• Potential customer location is nearer to IPLT in neighboring location, but is not allowed to conduct cross-boundary desludging due to lack of agreement between different UPTDs, difference in tipping fees between one and another, or overloaded capacity of IPLT;
• Some IPLTs refuse private desludging trucks to dump the sludge to their IPLT because of administrative burden, low fees or low capacity.
The above problems result in deficient desludging services in / around DKI Jakarta:
• There is no map of potential customers or customers that already receive desludging services from the operator available in the respective UPTs, which makes it impossible to establish an accurate database for Safely Managed Sanitation Services;
• Private sector desludging companies are doing cross-boundary desludging and dumping to nearest IPLT or to nearby rivers, because there is no monitoring system to know if they go elsewhere. High dumping fees or lack of agreement between the private desludging company and the local government who owns IPLT are often cited as the reasons;
• There is no information system in place in regard to IPLT capacity in/around Jakarta including trucks and human resources, tariffs (dumping fees), and standard operation procedures.
This mismanagement in desludging has an adverse impact to the environment where surface and ground water will be contaminated resulting in water borne diseases to community and potentially stunting to children below five years of age. As the majority of sludge collected from individual households is conducted by privately owned trucks, the above problems have substantial impact on Safely Managed Sanitation Services (SMSS) in each USAID IUWASH PLUS supported location in WJDT (West Java, DKI Jakarta and Tangerang District). A rapid internal assessment on the cross-boundary desludging by privately-owned trucks has happened in only six selected locations, those assisted by USAID IUWASH PLUS.
The objective is to support USAID IUWASH PLUS assisted local governments in and around DKI Jakarta (West Java, DKI Jakarta and Tangerang supported Cities) to improve Safely Managed Sanitation Services (SMSS) through harmonization of cross-boundary fecal sludge management services.
Map #1: WWTP at DKI Jakarta, Depok, Tangerang & Tangerang Selatan and Bekasi (Kota and Kabupaten)
The main task is to conduct an initial assessment on cross-boundaries desludging practices conducted by UPTs and private desludging companies in DKI Jakarta and 5 surrounding satellite districts and cities through the following:
1. Inventory and Mapping (fieldwork) by visiting all 6 locations
• Inventory of current practices, issues of desludging by (especially) representative sample of private de-sludgers from all 6 target locations.
• Mapping existing 6 Waste Water Operators and their IPLT (Sludge Treatment Plant) including location, current policies on receiving sludge, IPLT capacity, tariffs for dumping by LG / private de-sludgers, practices records, experience with private de-sludgers, and any miscellaneous data..
2. Analysis (deskwork)
• Current practices, key issues, potential conflicts, current and potential overlaps & gaps services.
• Financial analysis of cost for private sector versus current desludging tariffs and tipping fees.
• Potential opportunities to improve current practices and increase collaboration as first step towards harmonization.
3. Conduct 2 stakeholder workshop to 1) initiate activity + 2) share draft final results of analysis and recommendations.
4. Regular Site visit for DKI Jakarta and 5 selected satellite cities and districts.
5. Documenting private desludging behaviors and final recommendations in final report.
1. Report on initial inventory of current practices by the private sector desludgers from 6 target locations and mapping of existing 6 IPLTs in regard to regulations, tariff for dumping, practices records, private sector experiences;
2. Report on the analysis of current practices, key issues, potential conflicts, potential overlaps and gaps encountered, analysis on desluding tariff and tipping fees for private sector and report on how to improve current practices and increase collaboration for harmonization of desludging services
3. Report on 2 workshops with suggested recommendation;
4. Report of site visits to DKI Jakarta and 5 selected satellite cities and districts
5. Final report on all activities, incl list of clear recommendations
CONTRIBUTION TO IUWASH PLUS OUTCOMES
1. C2c, number of local sanitation management unit with improved service delivery performance.
2. T1, number of people participating in WASH training activities.
3. C4b, number of knowledge products
COORDINATION WITH IUWASH PLUS
1. The consultant team is obligated to always coordinate through meetings with IUWASH PLUS, such as to review plans, progress and reports.
2. The consultant team is required to carry out periodic coordination during the activities in accordance with agreed “milestone” activities and carry out the directives provided by the IUWASH PLUS Team, particularly those related to tasks, implementation methods, fieldwork progress and content report.
WORKING ARRANGEMENTS AND TIMING
The estimated duration of the action research is approximately 6 months for a team of 3 senior consultant with relevant background in sanitation, fecal sludge management, regulation on tariff or sludge dumping fee, regulation on domestic waste water management (Perda, Perwal or Perbup).
Month 1 through 3 : Inventory and Mapping (include a workshop at the end of 1st Month)
Month 4-5 : Analysis and cross check analysis through FGDs
Month 6 : Workshop to present findings and prepare final report
The budget estimated for this activity is IDR 390.000.000,- (three hundred ninety million Rupiah) and is provided by USAID IUWASH PLUS from the LSIC budget. The budget proposal from the consultant team shall include at least cost for the following:
• Staffing (Team Leader, Env. Eng, Econ, Admin and Finance)
• Travel and accommodation (rental car, taxi, hotels)
• Enumerator or junior engineer for field survey
• Workshops (2 times)
• Meetings/FGDs in 6 (six) locations
DELIVERABLE AND PAYMENT SCHEDULE
Reporting schedules relate to the payment of Consultant’s bills to USAID IUWASH PLUS, while the progress of activities / reporting can be seen in the following table:
ACTIVITY Timing Payment Schedule
I. CONTRACT SIGNING Week 1
II. INCEPTION REPORT End
a. Background (incl. maps and IPLT locations)
b. Methodology/ Approaches
c. Overall Action Plan
d. Role and Responsibility of each member of the consultant team
e. Presentation and approval of the Inception Report
III. INTERIM REPORT End
a. Inventory of current practices in desludging by both the private sector and local government
b. Mapping of potential customers for desludging in each area based on existing data
c. Mapping existing local government and IPLT (Waste Water Treatment Plant) including location, regulation, operators, capacity, tariffs, practices records, etc.
d. Documenting and Analysis of current desludging practices by the private sector and financial issues (based on workshops/meeting reports)
IV. FINAL REPORT Third week of Month
a. Final Report on all activities (complete with respective appendix and photos)
b. Documentation of all work execution activities (Photo, Video, worksheet, etc.)
REQUIRED QUALIFICATION AND EXPERIENCE
IUWASH PLUS will seek a local implementer/service provider/consultant (vendor) to implement the above work of which must have the following qualification:
a. Consultant, the consultant team of three person consists of one Team Leader, one environmental engineer, and one governance/finance specialist in domestic waste water management.
The team must have the following qualification and experience:
• The Team Leader and Environmental Engineer must have at least a bachelor degree in environmental engineering from an accredited university in Indonesia;
• The Governance/Finance Specialist must have at least a bachelor degree in law or in economic from an accredited university in Indonesia;
• All must have at least 5 year experience in sanitation work particularly in domestic waste water management or fecal sludge management (FSM);
• All must have the skill in conducting assessment, inventories of data, surveys and analysis; and
• The team leader must have good writing and presentation skills.
• The vendor must have a minimum 5 years in Public/Sanitation Policies especially on domestic waste water management or fecal sludge management (FSM).
• Experience in serving clients such as private companies, state-owned enterprises, government agencies and NGOs.
• Experience in developing serial activities such as conducting assessment, inventories of data, surveys and analysis.
• The selected local implementer (vendor) shall propose the personnel/team compositions and qualifications based on the required tasks and deliverables stated in previous sections.
The evaluation criteria will include two main aspects, technical proposal and cost proposal as follows:
• Qualification of proposed personnel 40 %
• Experience of company 30 %
• Methodology 30 %
This activity will be implemented through fixed-price purchase order.
Available in Indonesia (Indonesian)