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Grantee for “Building Capacity of Local Government in Implementing KKMA Action Plans through Infiltration Ponds in West Java-DKI Jakarta and Tangerang Region, Central Java Region, and East Java Region”

Tuesday, 10 December 2019
Deadline Thursday, 9 January 2020
Contact Info IWPLProc_LSIC@dai.com

Grantee for “Building Capacity of Local Government in Implementing KKMA Action Plans through Infiltration Ponds in West Java-DKI Jakarta and Tangerang Region, Central Java Region, and East Java Region”

Request for Applications (RFA) Number RFA-0005
Issue Date : December 10, 2019

Title: Grantee for “Building Capacity of Local Government in Implementing KKMA Action Plans through Infiltration Ponds in West Java-DKI Jakarta and Tangerang Region, Central Java Region, and East Java Region”

”Issuing Office & Email/Physical Address for Submission of Proposals:
Indonesia Urban Water, Sanitation and Hygiene (IUWASH Plus) Jakarta , Mayapada Tower 10th Floor, Jl. Jend. Sudirman Kav. 28, Jakarta 12920 ;
Email : IWPLProc_InboxLSIC@dai.com

Deadline for Receipt of Proposals: January 9, 2020 at the latest 17.00 p.m
Soft copy to : IWPLProc_InboxLSIC@dai.com
Point of Contact: IWPLProc_LSIC@dai.com
Anticipated Award Type: Standard Grants
Basis for Award: The applications will be evaluated according to the evaluation criteria set forth attached. An award will be made based on the Trade Off Method. The award will be issued to the responsible and reasonable offeror who provides the best value to DAI and its client using a combination of technical and cost/price factors.

A. Background
The USAID Indonesia Urban Water, Sanitation and Hygiene, Penyehatan Lingkungan Untuk Semua (IUWASH PLUS) program is a five-and-a-half-year initiative designed to assist the Government of Indonesia (GOI) in increasing access to water supply and sanitation services as well as improving key hygiene behaviors among urban poor and vulnerable populations. USAID IUWASH PLUS works with governmental agencies, the private sector, NGOs, communities and others to achieve the following “high level” results:

I. An increase of 1.1 million people in urban areas with access to improved water supply service quality, of which at least 500,000 are from the poorest 40% of the population (also referred to as the “Bottom 40%” or “B40”), vulnerable groups or Indonesia’s eastern provinces; and
II. An increase of 500,000 people in urban areas with access to safely managed sanitation.

To ensure that improvements in access to WASH services are sustain, USAID IUWASH PLUS is guided by a development hypothesis that focuses on strengthening service delivery systems, so they can more effectively reach the poorest and most vulnerable segments of the population. In order to achieve this at scale, the program undertakes activities through four interrelated components, including: 1) improving household WASH services; 2) strengthening city WASH institutional performance; 3) strengthening the WASH financing environment; and 4) advancing national WASH advocacy, coordination and communication. In support of these components, USAID IUWASH PLUS also implements a Local Sustainability and Innovation Component (LSIC) that is design to stimulate WASH innovations that strengthen community, private sector and government WASH service provision.
Activity Background
One of the biggest obstacles in improving access to clean water/drinking water services is the degradation of raw water resources (especially ground water and springs) that can be processed into clean water / drinking water. The degradation of groundwater sources (quantity) are primarily caused by land conversion in the recharge area such that it can no longer contain, absorb and infiltrate rainwater into (unconfined) aquifers, and secondly the increasing exploitation of groundwater as raw water for clean water production. This condition is exacerbated by the climate change impacts that have changed the rainfall pattern across Indonesia, demonstrated by springs with decreased flow rates, and springs that have dried up (dead) because of combination of the above conditions.

To understand and overcome the problems and conditions of limited or decreased water flow and quality, the USAID IUWASH PLUS program since 2017 established the KKMA-RA (Spring Vulnerability Assessment and Action Plan) program. The purpose of the KKMA-RA program is to develop strategies and action plans, which guarantee the availability and continuity of adequate quality and quantity of raw water supply.

The KKMA-RA consists of seven stages of activity, starting from the study / capacity building, recommendations and implementation of recommendations. One of KKMA-RA recommendations to guarantee the discharge, quality, continuity and affordability of raw water is to build infiltration wells in the spring water catchment area that serves to hold and absorb rainwater into groundwater that will become raw water source. Therefore, it will increase the groundwater resources (spring flow) and improve the quality.

Earlier constructed infiltration ponds have shown very good results for increasing the groundwater and spring resources, demonstrated by increasing spring discharge at IUWASH PLUS and (previously) IUWASH program site locations.

Development of infiltration ponds is an effective way to prevent or slow down decreasing groundwater and scarcity of groundwater resources, as long as all concerned parties (local and national level) implement the use of infiltration ponds on a large scale basis. Eventually, it is expected that the development of infiltration ponds will become a national program and policy to help overcome the raw water/water scarcity and increase service and access to clean water / drinking water for the people of Indonesia.

The need for infiltration pond pilot construction is a part of training and capacity building for KKMA-RA PEMDA and PDAM teams to replicate KKMA-RA and its implementation.
Pilot infiltration ponds will be placed at eight (8) KKMA-RA site locations, namely: WJDT region (Bogor Regency), Central Java Region (Salatiga, Magelang city & regency) and East Java (Lumajang, Probolinggo Regency, Malang City, Kota Batu). Each location will construct 15 infiltration ponds from the LSIC budget for a total of 120 infiltration ponds.

Building infiltration ponds is not just physical work, but also includes creating commitment of PEMDA, local village officials, the Private Sector and the Community itself, not only for the construction of infiltration ponds, but also subsequent maintenance and further replication in all villages in the recharge area. Infiltration wells build in significant numbers can have a major impact if they fulfill the following criteria:

• Commitment and participation of all parties from the government, private sector and community, so that infiltration ponds become one of the priority programs in the local government and community.
• Strong budgeting both from the APBD, CSR, and the community.
• The level of community awareness and understanding of the importance of infiltration ponds in the implementation of KKMA-RA.
• Maintain the sustainability of recharge wells by carrying out good and continuous maintenance.
The Capacity Building of Infiltration Ponds as a Piloting Implementation of KKMA-RA Program will encourage all four of the above.

Objectives

The objectives of this LSIC program are to:
1. Build understanding of Local Government and other relevant stakeholders on the importance of water recharge initiative through infiltration ponds in addressing water resources issues, including to ensure various aspects that have to be considered in implementing the initiative.
2. Build capacity of stakeholders in mastering groundwater conservation techniques by constructing 120 infiltration ponds by the KKMA-RA team and communities in 8 cities and districts where KKMA-RA is located.
3. Encourage commitment and participation of all parties from the government, private sector and community, so that infiltration ponds become one of the priority programs in the regional government and the communities.
4. Encourage a strong budgeting from the APBD, CSR, and the community
5. Increasing the ability and expertise of the KKMA-RA team and the community in maintaining and monitoring the function of infiltration ponds.

These activities will contribute to the following IUWASH PLUS outcomes:

HR1 Number of people receiving improved service quality from an existing basic or safely managed drinking water service as a result of USG assistance
C2b Number of locations that have completed water safety plans and are taking actions and making investments to improve the quality, reliability, and safety of water delivered to urban households, particularly in the face of climate change vulnerabilities.
C4c Number of knowledge events or workshops held
C4d Number of people with increased knowledge / skills / awareness as a result of events/ workshops
T1 Number of people trained
T2 Number of people trained to advance gender equity and female empowerment

Activity Location
The eight (8) KKMA-RA locations selected for this Program are divided over three (3) of the IUWASH PLUS regions. The locations are shown in the table below:

No Region Location Number of infiltration ponds to be built
1. West Java Kabupaten Bogor 15 unit
2. Central Java Kota Salatiga 15 unit
3. Kota Magelang 15 unit
4. Kabupaten Magelang 15 unit
5. East Java Kabupaten Probolinggo 15 unit
6. Kabupaten Lumajang 15 unit
7. Kota Malang 15 unit
8. Kota Batu 15 unit

Main Tasks
The main tasks of the service provider to be recruited under a Fixed Grant are as follows:
a. Task 1: Preparation
• Mobilize project team, prepare work plan and discuss/agree with IUWASH-PLUS team and other relevant institutions regarding mechanisms, scope, schedules and methodology.

b. Task 2: Preliminary Activity
• Initial meeting to build understanding of local government on the importance of water recharge initiative.
• Program of socialization to related stakeholders.
• Identification of Infiltration ponds location.
• Communication and agreement with the land owner for the planned infiltration location.

c. Task 3: Capacity Building/Training Activity
• Training of concept of infiltration ponds.
• Training in the techniques of determination of location and design of Infiltration ponds.
• Training in development of infiltration ponds.
• Training of operations and maintenance of infiltration ponds

d. Task 4: Development of Infiltration Ponds Pilot Project
• Agree on the locations of the 120 infiltration ponds.
• Agree on design and cost estimates for infiltration ponds.
• Construction of 120 infiltration ponds.
• Monitoring the progress of infiltration pond construction activities.
• Prepare for sustainability of infiltrations ponds by carrying out continuous maintenance and insuring the local government and community are prepared for that.

e. Task 5: Develop commitment and sustainability of infiltration ponds
• FGD lesson learn of infiltration pond development and benefits with multi-stakeholder (Local Government, Private, Community Leader)
• FGD draft Local Regulation (Peraturan Desa) on Infiltration ponds.
• Workshop dissemination, replication and sustainability of infiltration ponds program.
• Involve local media to support advocacy to replicate the KKMA-RA study and water recharge initiative by the regional government/OPD/SKPD and other stakeholders.

Timing and Activity Schedule:
The duration of the program is estimated to be about 6 months, which can roughly be divided as follows: Task 1: 0.5 month; Task 2: 0.5 month; Tasks 3: 1 months; Task 4: 3 months; Task 5: 1 months. Each bidder is expected to provide a detailed (monthly) activity and staffing plan in their technical proposal.

Qualification and Implementation Team:
All of the above objectives will be achieved through a grant to organizations that ideally have experience in community-development programs. USAID IUWASH PLUS will look for a grantee to implement the above work with following qualifications / experience:
• Experience in community development program, on water recharge initiative would be an advantage, as well as working with local governments
• Experience in construction, including construction supervision and subsequent maintenance.

To carry out the Capacity Building of Infiltration Pond as a Piloting Implementation of KKMA-RA Program as explained in the 5 task above, the institution must propose the composition of team and qualifications of personnel based as follows:
1) Coordinator – education background in Civil Engineering/Environmental Engineering (minimum 8 years’ experience)
2) Local Facilitator in each district with community development expertise (minimum 8 years’ experience).
3) Financial and administrative personnel as needed.

Estimated Budget:
The budget allocation provided by USAID IUWASH PLUS from LSIC – Grant is around IDR 922 million. This budget includes as least the following:

• VAT: The above costs are exclusive of VAT and IUWASH PLUS will work with relevant authorities to secure the required waiver.
• Grantee contributions/Cost Sharing of minimum 5%
• All costs for project expert team, include remuneration, travel, accommodation, per diem, and payment of all taxes, when required
• The cost of building 120 units of infiltration ponds.
• Socialization meetings, trainings, FGD/workshops and report costs.
• Data Collection and Reporting.

Deliverables
Pilot infiltration well construction, to achieve:

1. The construction of 15 infiltration ponds pilot units in each district/city for 8 KKMA-RA locations.
2. Plans/commitments for Replication of infiltration ponds development in all KKMA-RA study locations by local government and other stakeholders for each city or district through budgeting of APBD, CSR, and Villages (Initial Perdes/Peraturan Desa).
3. 120 people from Local Government, Private Sector, and Community are trained to plan, build and maintain infiltration ponds.

Payment Schedule:
For this Capacity Building of Infiltration Ponds as a Piloting Implementation of KKMA-RA Program, regular reports will be produced during the 6 month duration of the program. Progress payments are depending on the timely delivery of the requested report, as can be seen in the schedule below:

No Payment
Deliverables Description (See Task above) Due date Payment Schedule (% of Contract)
1. Initial Report Task 1 End of Second Week 10%
2. Progress Report 1 Task 2 and Task 3 End of Month 2 50%
3. Progress Report 2 Task 4 End of Month 5 30%
5. Draft & Final Report Task 5 End of Month 6 10%

Proposed Mechanism
Proposed mechanism of the activity will be implemented through grant mechanism.

Evaluation Criteria
The Service Provider will be selected based on the tender result and using full and open competition. Candidates for service provider must provide a proposal which consists of a Technical Proposal (background of the program, tasks to be conducted, methodology, schedule & CVs) and Cost Proposal.

The technical proposal will be evaluated based on:
• Methodology : 30 point
• Qualification of personnel : 40 point
• Company experience in similar activity : 30 point

Attachment

RFA-0005_Building Cap. of LG in Implementing KKMA Action Plan

EBD form

Instructions for Obtaining a DUNS Number – DAI’S Vendors, Subcontractors

Instruction for Obtaining DUNS#_IND

Template Budget KKMA Action Plans

Available in idIndonesia (Indonesian)