“Service Provider for Capacity Building to Akatirta in NRW and Energy Efficiency & Developing Manual Guidelines of using the NRW & EE equipment”-Revised
|Deadline||Thursday, 13 June 2019|
“Service Provider for Capacity Building to Akatirta in NRW and Energy Efficiency & Developing Manual Guidelines of using the NRW & EE equipment”
Issue Date : May 23, 2019
Title: “Service Provider for Capacity Building to Akatirta in NRW and Energy Efficiency & Developing Manual Guidelines of using the NRW & EE equipment”
”Issuing Office & Email/Physical Address for Submission of Proposals:
Indonesia Urban Water, Sanitation and Hygiene (IUWASH Plus) Jakarta , Mayapada Tower 10th Floor, Jl. Jend. Sudirman Kav. 28, Jakarta 12920 ;
Email : IWPLProc_LSIC@dai.com
Deadline for Receipt of Proposals: June 13, 2019 (at the latest 17.00 p.m WIB)
Soft copy to : IWPLProc_LSIC@dai.com
Point of Contact: IWPLProc_LSIC@dai.com
Anticipated Award Type: Firm Fixed Price Purchase Order
Basis for Award: An award will be made based on the Trade Off Method. The award will be issued to the responsible and reasonable offeror who provides the best value to DAI and its client using a combination of technical and cost/price factors.
The USAID Indonesia Urban Water, Sanitation and Hygiene, Penyehatan Lingkungan Untuk Semua (IUWASH PLUS) program is a five-and-a-half-year initiative designed to assist the Government of Indonesia (GOI) in increasing access to water supply and sanitation services as well as improving key hygiene behaviors among urban poor and vulnerable populations. USAID IUWASH PLUS works with governmental agencies, the private sector, NGOs, communities and others to achieve the following “high level” results:
1. An increase of 1,100,000 people in urban areas with access to improved water supply service quality, of which at least 500,000 are from the poorest 40% of the population (also referred to as the “Bottom 40%” or “B40”), vulnerable groups or Indonesia’s eastern provinces; and
2. An increase of 500,000 people in urban areas with access to safely managed sanitation.
To ensure that improvements in access to WASH services are sustained, USAID IUWASH PLUS is guided by a development hypothesis that focuses on strengthening service delivery systems, so they can more effectively reach the poorest and most vulnerable segments of the population. In order to achieve this at scale, the program undertakes activities through four interrelated components, including: 1) improving household WASH services; 2) strengthening city WASH institutional performance; 3) strengthening the WASH financing environment; and 4) advancing national WASH advocacy, coordination and communication. In support of these components, USAID IUWASH PLUS also implements a Local Sustainability and Innovation Component (LSIC) that is designed to stimulate WASH innovations that strengthen community, private sector and government WASH service provision.
B. Activity Background
As concerns urban water supply service delivery, IUWASH PLUS places emphasis on improving performance among local water utilities (or “PDAM”). There are two technical challenges that are especially impactful and, in the case of Indonesia, particularly persistent. These include: 1) high rates of Non-Revenue Water (NRW); and low energy efficiency (EE).
• In general, the PDAMs supported by USAID IUWASH PLUS has high NRW rate, around 33%. With this situation, the PDAM’s water quantity is reduced significantly, water pressure is inconsistent, the PDAMs’ revenue is lower than what is expected, and the PDAM’s service quality degrades and the customers’ trust and confidence level to the PDAMs decrease.
• With regard to EE, more than 50% of PDAMs spend a very high portion (often more than 30%) of their operating budgets on electricity cost. This condition impacts to PDAMs’ financial performance and water tariff to customers.
The situation is worsened with the PDAMs’ limited financial capacity to procure NRW and EE measuring equipment. To support the PDAMs in reducing the NRW and increasing the EE rates, USAID IUWASH PLUS proposed the following activities (in already approved CN):
1. Procuring five sets of NRW and EE measuring equipment (please see the details in the table below) using in-kind grant mechanism for Akademi Teknik Tirta Wiyata (“Akatirta”). This activity aims to improve capacity of Akatirta in measuring the NRW and EE accurately using the supporting equipment. Akatirta will also teach the academy students and PDAMs on how to operate and maintain the NRW and EE measuring equipment.
No. NRW Equipment Energy Efficiency Equipment
1. Ultrasonic Flow meter • Ultrasonic Flow meter
2. Pressure data logger • Manometer Suction
• Manometer surcharge
3. • Non-metal Pipe locator
Metal pipa/valve locator • Power analyzer
• Tang ampere
• AVO/voltage meter
4. • Indication of location: Leak noise correlator
• Predicting of location: acoustic leak detection and listening stick • Stroboscope
5 Test Bench • Thermo detector
2. Through a Fixed Price Subcontract mechanism, USAID IUWASH PLUS provide capacity building to Akatirta, PDAM Kota Magelang & PDAM Kab. Magelang in equipment use and maintenance, including how data collected can inform the development of specific NRW and EE related actions. Involvement of PDAM Kota Magelang and Kab. Magelang considered where Akatirta is based which can then serve as that region’s center of excellence; This activity will follows of development of manual /guidelines for all purchased equipment in Bahasa Indonesia
Because activity 1 (procurement of equipment through in-kind grant) is already covered under a separate SoW, this SoW will only focus on proposed activities 2.
This activity aims to achieve the following objectives:
• Assisting Akatirta (staff, lecturers & students) to improve their capacity in using, operating, and maintaining the NRW and EE measuring equipment including how data collected can inform the development of specific NRW and EE related actions.
• Supporting PDAM Kota Magelang & PDAM Kab. Magelang in reducing NRW and increasing EE through on the job training
• Developing manuals/guidelines and tutorial videos on the operation and maintenance of the NRW and EE measuring equipment in Bahasa Indonesia.
D. IUWASH PLUS Outcome
The above proposed activities will contribute to the following IUWASH PLUS outcomes:
HR1 Number of people receiving improved service quality from an existing basic or safely managed drinking water service as a result of USG assistance.
C2a Number of water utilities (PDAMs) with improved service delivery performance
C4b Number of knowledge products developed
C4c Number of knowledge events or workshops held
C4d Number of people with increased knowledge / skills / awareness as a result of events/ workshops
E. Proposed Activities
The activities to achieve the objectives consists of least the following main Tasks:
Task 1: Preparation
• Creating work plan for all activity implementation
• Coordination with USAID IUWASH PLUS to prepare delivery and handover
• Coordination with PDAM to prepare training location, schedule, and participant
Task 2: Classroom Training
• Conduct classroom training of NRW & EE Equipment
Task 3: On-the Job Training (OJT)
• Conduct OJT NRW equipment at PDAM Kabupaten Magelang & OJT EE equipment at PDAM Kota Magelang
Task 4: Developing Manual/ Guidelines of NRW and EE equipment
• Develop manual /guidelines for all purchased equipment in Bahasa Indo.
• Develop simple tutorial video or using the equipment NRW and EE
• Setup monitoring & evaluation system
F. Posting & Reporting Relationships
1. Location of assignment will be in Akatirta Magelang, PDAM Kota Magelang & PDAM Kab. Magelang
2. Selected organization will work independently but time to time communicate and discuss with USAID IUWASH PLUS, Akatirta & PDAMs staff as needed.
3. Duration of the activity will be around 2 (two) months for all activities including developing manual guidelines & simple video tutorial in using the equipment. Detailed proposed implementation plan as follows :
Task Activity Month 1 Month 2
1 2 3 4 1 2 3 4
2 In-class Training
3 Field Practise Training
4 Manual/Guidelines of NRW and EE Equipment
The Participant of Capacity Building to Akatirta for Using NRW and EE Equipment from Akatirta (Senior Lecture, Junior Lecture, and Student) and because the OJT will carried out at PDAM Kabupaten Magelang and Kota Magelang, the trainees also involve participants from PDAM Kab. Magelang and Kota Magelang, as follow:
• Senior Lecture Akatirta : 2 people
• Junior Lecture Akatirta : 6 people
• Akatirta Student : 8 people
• IUWASH PLUS : 7 people
• PDAM Kab. Magelang : 10 people
• PDAM Kota Magelang : 10 people
• Resource Person : 2 people
Total : 45 people
G. Estimated Budget
The budget allocation provided by IUWASH PLUS is maximum Rp. 157,225,000 (one hundred fifty seven million two hundred twenty five thousand rupiah). This budget includes for the following:
• Training room, meeting package, local transport, office supplies, car rental for field visit (on the job training), modules & reports.
• Expertise for developing manual/guidelines of NRW and EE Equipment
• Developing tutorial video
H. Deliverable and Payment Schedule:
The payment will be made through 3 (three) times transactions after all required deliverable are submitted to USAID IUWASH PLUS and verified by technical team. The details schedule is as follows:
No Deliverables Description (See The Task above) Due date Payment Schedule (% of Contract Value)
1. Workplan Report Work Implementation Methodology, the implementing team, procedures, supervision, and Work Plan End of Week 1 10%
2. Training Report In-class Training and OJT End of Month 1 60%
3. Manual/Guidelines Report + Final report Manual/Guidelines Using NRW and EE Equipment in Bahasa Indonesia and simple video tutorial End of Month 2 30%
I. Required Qualifications
Estimated professional manpowers required for this program are :
– NRW Engineer : 1 person, total 1 man-month
– EE Engineer : 1 person, total 1 man-month
– Training Assistant : 1 person, total 2 man-month
J. Selection of Service Provider and Evaluation Criteria
The local implementer (service provider) will be selected based on Full & Open Competition. The potential local implementer (service provider) have to provide proposal which consist of Technical Proposal (background of the program, experience, tasks to be conducted, methodology, schedule, qualification of personnel) and cost proposal .
The proposal will be evaluated based on:
– Qualification of proposed personnel 60 %
– Experience of organization 20 %
– Methodology and work-plan 20 %
K. Proposed Mechanism
Proposed mechanism of the activity will be implemented through fixed price subcontract.
Available in Indonesia (Indonesian)