[Revised] Grantee to Develop “Technical Options on Sludge Dewatering in Challenging Areas for Kota Malang and Kabupaten Gresik”
|Deadline||Monday, 30 December 2019|
Grantee to Develop “Technical Options on Sludge Dewatering in Challenging Areas for Kota Malang and Kabupaten Gresik”
Request for Applications (RFA) Number RFA-0003
Issue Date : December 10, 2019
Title: Grantee to Develop “Technical Options on Sludge Dewatering in Challenging Areas for Kota Malang and Kabupaten Gresik”
”Issuing Office & Email/Physical Address for Submission of Proposals:
Indonesia Urban Water, Sanitation and Hygiene (IUWASH Plus) Jakarta , Mayapada Tower 10th Floor, Jl. Jend. Sudirman Kav. 28, Jakarta 12920 ;
Email : IWPLProc_InboxLSIC@dai.com
Deadline for Receipt of Proposals: December 30, 2019 at the latest 17.00 p.m
Soft copy to : IWPLProc_InboxLSIC@dai.com
Point of Contact: IWPLProc_LSIC@dai.com
Anticipated Award Type: Standard Grants
Basis for Award: The applications will be evaluated according to the evaluation criteria set forth attached. An award will be made based on the Trade Off Method. The award will be issued to the responsible and reasonable offeror who provides the best value to DAI and its client using a combination of technical and cost/price factors.
The USAID Indonesia Urban Water, Sanitation and Hygiene, Penyehatan Lingkungan Untuk Semua (IUWASH PLUS) program is a five-and-a-half-year initiative designed to assist the Government of Indonesia (GOI) in increasing access to water supply and sanitation services as well as improving key hygiene behaviors among urban poor and vulnerable populations. USAID IUWASH PLUS works with governmental agencies, the private sector, NGOs, communities and others to achieve the following “high level” results:
1. An increase of 1,100,000 people in urban areas with access to improved water supply service quality, of which at least 500,000 are from the poorest 40% of the population (also referred to as the “Bottom 40%” or “B40”), vulnerable groups or Indonesia’s eastern provinces; and
2. An increase of 500,000 people in urban areas with access to safely managed sanitation.
To ensure that improvements in access to WASH services are sustained, USAID IUWASH PLUS is guided by a development hypothesis that focuses on strengthening service delivery systems, so they can more effectively reach the poorest and most vulnerable segments of the population. In order to achieve this at scale, the program undertakes activities through four interrelated components, including: 1) improving household WASH services; 2) strengthening city WASH institutional performance; 3) strengthening the WASH financing environment; and 4) advancing national WASH advocacy, coordination and communication. In support of these components, USAID IUWASH PLUS also implements a Local Sustainability and Innovation Component (LSIC) that is designed to stimulate WASH innovations that strengthen community, private sector and government WASH service provision.
In sanitation sector, USAID IUWASH PLUS program is assisting some cities / districts to manage their domestic wastewater safely or known as “Safely Managed Sanitation”, which consists of collecting, transporting, processing sludge at the Fecal Sludge Treatment Plant or IPLT and including promotion of Hand Washing with Soap (CTPS).
Currently, Malang City and Gresik Regency LG are actively promoting the domestic wastewater sector as a commitment to achieve universal access with100% of the people have safe access to sanitation in 2030.
1. Existing Condition Malang City
Up to 2019, 96 Communal Sanitation units (SPALDT) have been built and are used by the people of Malang City, where each WWTP has the capacity to serve around 50 – 75 households. In addition, to overcome current land limitations, Malang LG has built a lot of communal septic tank (SPALDS) which can be used by 2-10 households.
The construction of Communal SPALDT and Communal SPALDS is spread out throughout Malang City where several areas have contoured topographic conditions with steep slopes and narrow, winding roads. This substantial development of sanitation systems started almost 5 years ago, which means that most systems will require desludging in the coming few years.
However desludging of these systems becomes a problem in certain locations due to the steep topography of Malang City and narrow roads), which makes it impossible for a regular desludging truck to conduct desludging serivce. To resolve this problem when a system requires desluding, some Community Groups (KPP) drain the sludge from the septic tank themselves and subsequently dump it into the river nearby the communal system.
2. Existing Condition Gresik Regency
In Gresik District, around 125 units of Communal WWTPs, since 2015 and many require desludging soon. Although Gresik District has a flat topography, some Communal systems were built in locations, which cannot be reached by desludging truck, either trucks or two-wheeled vehicles. The Operator for desludging service is Regional Technical Implementation Unit for Domestic Liquid Waste Management (UPTD PLCD), under Gresik Regency Public Works and Spatial Planning Office (DPUTR). UPTD PLCD Team has discussed about alternatives of dewatering technology to answer this challenge, but they have not been able yet to find the best dewatering technology and how the sludge can then easily be transported (or re-used) after the dewatering process
To overcome these problems, it is necessary to find innovative solutions in accordance with existing conditions. For this reason, USAID IUWASH PLUS plans to facilitate the Malang City and Gresik Regency Local Government (each LG) to find solutions to overcome these problems through the LSIC program.
The objectives of LSIC are:
1. Develop dewatering technology options for Communal Sanitation systems (SPALDT) that cannot be reached by conventional sludge services (trucks or other vehicles) in each LG
2. Increasing the capacity of the operator of dewatering system in carrying out the operation and maintenance of the dewatering technology that was developed both at LG level (UPTD) and at the community level (KPP).
The Activities that must be carried out by grantee which the main tasks of the implementing agency are summarized as follows
Task I: Develop dewatering technology options:
1. Preparation Stage:
1) Communication with each Local Government
2) Organize kick off meetings in Kab. Gresik & Kota Malang
3) Socialization and discussion with the KPP candidate in each LG
4) Discussions with each LG and IUWASH PLUS to determine pilot location
2. Preparation of Study Options for Dewatering Technology:
1) An assessment of the location of the installation units recommended together with IPLUS and each LG
2) Collecting data (technical and non-technical) and field measurements,
3) Conduct Workshops on the choice of technology option (in each LG)
4) Conduct DED preparation and budget calculation for 8 pilot locations,
5) Preparation of study document and recommendations for the choice of environmentally friendly technology
6) Conduct Workshops on study results (in each LG).
3. Development of Pilot Dewatering Technology (Field testing)
1) Communication with the relevant LG
2) Procurement for construction
3) Construct dewatering technology installation unit in 8 pilot locations (for in each LG)
4) Provide desludging sludge pump specification (for the purpose of separate in-kind grants)
5) Procurement of Environmental, Health and Safety / PPE equipment and environmental safety equipment (refer to USAID Environmental Compliance guidelines)
6) Conduct operational trials of the installation unit and ensure that the installation unit can operate properly.
7) Monitoring and evaluation of processing dewatering unit
8) Laboratory tests for effluents and sludge produced
9) Provide recommendations for utilize or disposal of sludge produced
10) Calculate the investment and operational costs
11) Documenting the stages of development (progress report include video and photos).
Task 2: Increase Capacity Operator
The grantee required to conduct capacity building for the Operators (KPP & UPTD) in pilot locations as follows:
1) Develop technical SOPs for O&M
2) Conduct trial of SOPs
3) Conduct O&M training
Task 3: Dissemination
1) Conduct a dissemination workshop on sludge dewatering project.
The output of the LSIC program is as follows:
1) Minimum 8 dewatering installation units constructed and operated in each LG.
2) At least 400 households (as users of the 8 Communal Sanitation systems) obtain benefit from the installation.
3) At least 200 people participated in workshops, FGDs and training.
4) at least 30 UPTD and KPP staff with increased capacity to manage sludge in challenging areas
5) Documenting the stages of development (progress report include video and photos).
6) SOP document developed
D. Contributions to USAID IUWASH PLUS Outcomes:
These planned activities are expected to contribute to the USAID IUWASH PLUS outcome as follows:
1) HR2: Number of people gaining access to safely managed sanitation services.
2) C2c: Number of local sanitation management units with improved service delivery.
3) C4b: Number of knowledge products developed
4) C4c: Number of knowledge events or workshops held
5) C4d: Number of people with increased knowledge / skills / awareness as a result of events/ workshops
6) T1: Number of people trained
7) T2: Number of people trained to advance gender equity and female empowerment
E. Location and Target:
The implementation locations of activities are in Malang City and Gresik Regency and based on the current problems of managing desludging service in locations, which are very difficult to reach by the existing facilities currently owned by the UPTD.
F. Program Implementation and Reporting
This program will be managed under USAID IUWASH PLUS East Java Regional Office (EJRO), under the responsibility of the Urban Sanitation Specialist (USS) EJRO supported by other components as well as by the national team.
The implementation period starts from November 2019 to October 2020 for estimated period of 12 months, with the following expected breakdown in time:
• 3 months: Preparation and study,
• 7 months: Construction (monitoring and evaluation included)
• 2 months: Capacity Building and reporting.
In parallel, institutional strengthening, capacity building for both LG and community are carried out through various training activities, workshops, FGDs, meetings and report preparation.
G. Coordination with IUWASH PLUS
Grantee has obligations to always coordinate through meetings with IUWASH PLUS, among others:
a. Review plans, progress and reports
Grants are required to carry out periodic coordination during the activities in accordance with agreed “milestone” activities and carry out the directives provided by the IUWASH PLUS Team, particularly those related to work plans, implementation methods, testing processes and laboratory test results, fieldwork progress and content report.
b. Quality Assurance
QA is a management system implemented by grantee to direct and control an organization / institution in determining policy, Goals, Plan and Process / quality procedures and achievement continuously (Continuous improvement), for this quality assurance, the grantee must do things following:
• Selected materials must be certified by the IUWASH PLUS team, if necessary, revisions should be made in accordance with the direction given
• The procurement process of materials and tools used for sludge dewatering should be in the knowledge of IUWASH PLUS and in accordance with applicable standards in Indonesia (SNI)
• During the process of sludge dewatering activities, grantee are required to report progress reports of construction work according to the deliverable to the IUWASH PLUS team
• Grantee must prepare photo progress 0% (before execution), 50% (implementation time and photo 100% (when finished work), for each selected location.
• Together with the IUWASH PLUS Team, the grantee conducts supervision and monitoring of the spaciousness
• Conducting a streaming / commissioning test for each unit carried out in the performance of its work before IUWASH PLUS Team
H. Budget and Payment Submission Schedule
The budget for this LSIC activity is around IDR 1.200.000.000,- (include around IDR 55.000.000,- for construction of each unit). Payments will be made in 5 stages after the submission of the report for each stage is received and approved by the USAID IUWASH PLUS team in accordance with the tasks that must be carried out. .
Payment will be carried out in 5 stages, as follows:
Reporting Time Schedule Payment
Inception report including detailed methodology, work plan, schedule, and personnel mobilization Week 2 10%
The 1st report, which includes:
1) study results and recommendations
2) dewatering technology design options, including DED & RAB
3) scheduling pilot construction End of month 3 35%
The 2nd report, which includes:
1) Progress of dewatering installation and trials (1st phase) End of month 6 20%
The 3rd report, which includes:
1) Progress of dewatering installation and trials (2nd phase)
2) Recapitulation of actual costs per technology option End of month 9 20%
Final report, including:
1) SOP document (s) compiled
2) Summary training/workshop result (cap. building) conducted
3) Complete result and analysis of laboratory test
4) Recommendations for utilize or disposal of sludge produced
5) Dissemination Workshop proceeding
6) Documentation the stages of development (include videos and photos) End of month 12 15%
I. Qualifications and Experience Required
All of the above objectives will be achieved through a grant to organizations that ideally have experience in designing and construction of domestic waste water management, especially in the management of fecal sludge management. USAID IUWASH PLUS will look for local grantees to implement the above work with following qualifications / experience:
1. Have personnel experienced in design & studies for communal wastewater treatment plants
2. Have personnel experienced in construction, including construction supervision and subsequent O&M requirement (capacity building for operators, SOP, etc).
The institution must propose the composition and qualifications of personnel / teams based on the required tasks and results stated in the previous section (but not limited to) as follows:
1) Team leader – educational background in Civil Engineering / Environmental Engineering (minimum 10 years’ experience)
2) Civil or Environmental Expert (minimum 5 years’ experience)
3) Field Facilitator in each LG
4) Financial and administrative personnel
J. Selection of local implementer (vendors) and Evaluation Criteria
The implementing organization chosen will be chosen based on open tender selection procedure. The proposed grantee must submit proposal which consists of a Technical Proposals (background of the program, Tasks to be performed, methodology, schedule), detailed cost proposal (with 5% cost share), and CVs of core staff.
Proposals will be evaluated based on:
• Qualifications of the proposed personnel of 50%
• Company experience 15%
• Methodology 35%
Available in Indonesia (Indonesian)