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Pumping Equipment for PERUMDA AM Kabupaten Sukoharjo and PERUMDA AM Kota Surakarta

Wednesday, 28 October 2020
Deadline Thursday, 12 November 2020
Contact Info Iuwash_Plus_Procurement@dai.com

RFP-REQ-JAK-20-0019
Pumping Equipment for PERUMDA AM Kabupaten Sukoharjo and PERUMDA AM Kota Surakarta
Issued Date : October 27, 2020
Title: RFP-REQ-JAK-20-0019

Pumping Equipment for PERUMDA AM Kabupaten Sukoharjo and PERUMDA AM Kota Surakarta

Issuing Office & Email/Physical Address for Submission of Proposals:
Indonesia Urban Water, Sanitation and Hygiene (IUWASH Plus) Jakarta , Mayapada Tower 1, 10th Floor, Jl. Jend. Sudirman Kav. 28, Jakarta 12920 ;
Email : IWPLProc_InboxJKT@dai.com
Deadline for Receipt of Proposals: November 12, 2020 at the latest 16. 00 p.m.
Pre Bid Conference : November 6, 2020 at 13.00 a.m. via Zoom
Link will be informed later after confirmation to :
Bidders conference confirmation : November 5, at the latest 16.00 WIB (04.00 pm) confirm attendance by email to IUWASH_Plus_Procurement@dai.com
Soft copy to IWPLProc_InboxJKT@dai.com
Point of Contact: Iuwash_Plus_Procurement@dai.com
Anticipated Award Type: PO / Contract
Basis for Award: An award will be made based on the the Trade Off Method.
The award will be issued to the responsible and reasonable offeror who provides the best value to DAI and its client using a combination of technical and cost/price factors

Background
The USAID Indonesia Urban Water, Sanitation and Hygiene, Penyehatan Lingkungan Untuk Semua (IUWASH PLUS) program is a five-a-half-year initiative designed to assist the Government of Indonesia (GOI) in increasing access to water supply and sanitation services as well as improving key hygiene behaviors among urban poor and vulnerable populations. USAID IUWASH PLUS works with governmental agencies, the private sector, NGOs, communities and others to achieve the following “high level” results:
1. An increase of 1,100,000 people in urban areas with access to improved water supply service quality, of which at least 500,000 are from the poorest 40% of the population (also referred to as the “Bottom 40%” or “B40”), vulnerable groups or Indonesia’s eastern provinces; and
2. An increase of 500,000 people in urban areas with access to safely managed sanitation
To ensure that improvements in access to WASH services are sustained, USAID IUWASH PLUS is guided by a development hypothesis that focuses on strengthening service delivery systems, so they can more effectively reach the poorest and most vulnerable segments of the population. In order to achieve this at scale, the program undertakes activities through four interrelated components, including: 1) improving household WASH services; 2) strengthening city WASH institutional performance; 3) strengthening the WASH financing environment; and 4) advancing national WASH advocacy, coordination and communication. In support of these components, USAID IUWASH PLUS also implements a Local Sustainability and Innovation Component (LSIC) that is designed to stimulate WASH innovations that strengthen community, private sector and government WASH service provision.

The Swiss State Secretariat for Economic Affairs (SECO) acting through the United States Agency for International Development (USAID) share the mutual goal of improving performance of water utilities to increase access to clean water in Indonesia, particularly to address two technical challenges that are especially impactful: (1) high rates of non-revenue water (NRW); and (2) poor energy efficiency (EE). To provide a comprehensive and measurable NRW reduction and EE improvement in Indonesia, SECO agreed to co-finance USAID for a three-year technical assistance program, implemented under the current USAID IUWASH PLUS program with seven PDAMs in two regions, i.e. West Java and Central Java provinces.
Additionally, The Swiss State Secretariat for Economic Affairs (SECO) acting through the United States Agency for International Development (USAID) share the mutual goal of improving performance of water utilities to increase access to clean water in Indonesia, particularly to address two technical challenges that are especially impactful: (1) high rates of non-revenue water (NRW); and (2) poor energy efficiency (EE). To provide a comprehensive and measurable NRW reduction and EE improvement in Indonesia, SECO agreed to co-finance USAID for a three-year technical assistance program, implemented under the current USAID IUWASH PLUS program with seven PDAMs in two regions, i.e. West Java and Central Java provinces.

Activity Summary
As concerns urban water supply service delivery, IUWASH PLUS places emphasis on improving performance among local water utilities (or “PDAM”). While there are multiple areas where PDAM performance improvements can be registered, there are two technical challenges that are especially impactful and, in the case of Indonesia, particularly persistent. These include: 1) high rates of Non-Revenue Water (NRW); and low energy efficiency (EE).
On February 2019 the United States Agency for International Development (USAID) and Swiss State Secretariat for Economic Affairs (SECO) signed a partnership to improve the technical and financial performance at seven water utilities (PDAMs) at West Java and Central Java Provinces, with special focus on reduction of NRW, Increased Energy Efficiency and Capacity Building programs on various key technical and non-technical topics. Also, the program supports the central government Performance Based Grant for NRW and Efficiency Energy program under NUWSP
One of the causes of the financial problems by PDAM is inefficient or old pumping systems, used by PDAM in their water production plants as well as their distribution network (booster pumping systems). The SECO team has conducted Energy Efficiency Audits in two PDAMs in West Java and two in Central Java and identified that the pumping systems can be improved cost-effectively. The recommendations were agreed by management of each PDAM, including division of responsibilities for the procurement. For this reason, IUWASH PLUS plans to procure specific pumping equipment as outlined below. The pumping equipment will be installed at PDAMs in two locations in Central Java, in PERUMDA AM Kabupaten Sukoharjo and PERUMDA AM Kota Surakarta (see details in table below)

Scope of Works
The scope of works of this procurement contract consist of the following:
• Procurement of 6 units of pumps completed with motor and base plate and 2 unit automatic water level control panel inverter / VSD as shown table below.
• Delivery to IPA of Kabupaten Sukoharjo and IPA of Kota Surakarta,
• Installation of pumps, motor and automatic water level control panel
• Testing and commissioning.
Overview of the specified equipment to be delivered to the related Water Treatment Plants are shown in table below. Details on specifications of each of the 8 units are included in Annex 1.
Type of Equipment Qty. (unit) Delivered to
Distribution Pump (45 liter/second) 1 unit SD. Kartasura & IPA Baki
PERUMDA AM Tirta Makmur.
Kabupaten Sukoharjo
Distribution Pump (82 liter/second) 1 unit
Water Level Control Panel Inverter / VSD 37 kW 2 unit
Distribution Pump (40 liter/second) 2 unit SD. Kadipiro 1 & SD. Plesungan PERUMDA AM Toya Wening.
Kota Surakarta
Distribution Pump (34.6 liter/second) 2 unit
Delivery Cost include loading & unloading 1x Perumda AM Kabupaten Sukoharjo and Perumda AM Kota Surakarta
Total: 8 units

Estimated Budget
The estimated total cost of the above procurement is Rp 760 million include installation, testing, commissioning and the usual warranty.

Requirements:
1. Administrative Requirements :

• Bidder must having their own business in a fixed place (permanent shop / office / showroom) and do not submit purchases or work orders to other sub vendors
• Bidder is an authorized business entity equipped with a valid business license certificate
• Bidder must submit detail statement letter regarding the availability of equipment required
• Bidder must submit statement letter regarding the quotation submitted

2. Budget Proposal Requirements

1. Details of Budget Breakdown:
• Volume stated is minimum and could be extended with same unit cost
• Please submit price per item, list & spec of equipment, attached
• The final price must be written in Rupiah
• Include Delivery Cost to related PDAM offices and installation.
• must specify the applicable offer price period
• Please complete budget resume in Annex 2
2. Payment period : the bidder are required to follow the terms and method of payment.
• Down Payment : 20%, when ordering
• Delivery : 60%, when Material On Site
• Installation : 10%, after pumps and electrical panel are finishing install
• Testing and Commissioning : 10%, declared with the minutes of testing and commissioning

3. Delivery period : the bidder are required to submit detailed delivery schedule by giving the number of days required for each the procurement of the goods until delivery and transaction are completed

4. Information that can not be included in it can be added at the end of the offer/proposal.

Bid Process Planning (estimation):
1. RFP Issued to Potential Bidder : October 27, 2020
2. Pre-Bid Meeting and Q & A : November 6, 2020
3. Proposal Submission : November 12, 2020
4. Proposal Evaluation : November 20, 2020
5. Proposal Clarification : November 24, 2020
6. Contract Signing : December 4, 2020

Attachment

RFP REQ-JAK-20-0019 Rev

Attachments for RFP REQ-JAK-20-0019

Attachment A Detail SOW for FPPO PUMPING EQUIPMENT CJRO

Attachment G – Obtaining a DUNS Number

Attachment H – Form 9.33 DAI_Debarment_Disclosure and Anti-Lobbying – Copy

Attachment I – Form 5.24 Executive Compensation Certification – Copy

Available in idIndonesia (Indonesian)