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General Procurement

GIS Mentoring Program – Development of Spatial Data of Pipeline Networks to Support NRW Program at PDAM Tirta Uli Kota Pematangsiantar

Kamis, 7 Desember 2017
Deadline Wednesday, 27 December 2017
Contact Info iwplproc_medan@dai.com

GIS Mentoring Program – Development of Spatial Data of Pipeline Networks to Support NRW Program at PDAM Tirta Uli Kota Pematangsiantar
RFP- REQ-NSR-17-0137
Issue Date: December 7, 2017
Title: “GIS Mentoring Program- Development of Spatial Data of Pipeline Networks to Support NRW Program at PDAM Tirta Uli Kota Pematangsiantar”

”Issuing Office & Email/Physical Address for Submission of Proposals:
Indonesia Urban Water, Sanitation and Hygiene (IUWASH Plus) Jakarta, Mayapada Tower 10th Floor, Jl. Jend. Sudirman Kav. 28, Jakarta 12920;
Deadline for Receipt of Proposals: December 27th, 2017 (at the latest 17.00 p.m)
Soft copy Proposal to : iwplproc_medan@dai.com
Point of Contact: iwplproc_medan@dai.com
Anticipated Award Type: Fixed Price Purchase Order
Basis for Award: An award will be made based on the Trade Off Method. The award will be issued to the responsible and reasonable offeror who provides the best value to DAI and its client using a combination of technical and cost/price factors.

Water supply distribution with the best quality of water for all customers is still the most challenging target faced by state water utility (Perusahaan Daerah Air Minum/ PDAM), particularly to reduce Non Revenue Water (NRW). Limited water resources, unstable zoning system and poor of water flow analysis are known as the causes of this issue. Only very limited PDAM has planning and drawing of existing distribution network system using digital based technologies, while most of PDAMs still working manually, as well as data records and management of pipeline networks and its supporting components. PDAMs in North Sumatra province are aware to their current condition.
Based on a short review and visits to some of IUWASH PLUS assisted PDAMs in North Sumatera region, IUWASH PLUS has found that mostly PDAMs in North Sumatra region shown a great interest to have the digital database (computerized), such as pipeline network, accessories, customer location, road and river networks, contour line, and administrative boundaries as well as to develop zoning system. They understood and agreed that by developing a digital database, they will have ability to improve their quality services to their customer. As a wider impact, these activities also will increase their reputation and financial health and able to increase service coverage as well as reducing non-revenue water (NRW).

Within the latest review as mentioned above, PDAM Tirtauli Kota Pematangsiantar has taken IUWASH advice to build pipeline network in digital format, as well as basic spatial database using Geographic Information System (GIS). Beside benefits listed above, PDAM Tirtauli will has ability to communicate and synchronize their spatial database with other institutions, such as data of land plots (kapling/persil) of national land agency (BPN), telecommunication cable network, sanitation systems, etc., which normally a good digital spatial database will have a good geographic reference system with relatively accurate scale.
Based on the GIS monitoring condition in PDAM Tirtauli, in general GIS mapping of pipeline networks has reached 60% meanwhile GIS mapping of customer’s land points already reached 90%. In accordance with the commitment between PDAM and USAID IUWASH PLUS and before implementation of NRW Program, expected of GIS Pipeline mapping should reach 100%. For that reasons USAID IUWASH PLUS will provide technical assistance to PDAM Tirtauli by inviting Local GIS Facilitator (Personal Consultant) in effort to reach 100% GIS mapping of pipeline networks.

The purpose of this activity is to have spatial data developed by PDAM meet the criteria and ready to be analyzed before implementation of NRW Program. In addition, this activity also aims to improve the GIS capacity of PDAM Staffs, as to be able to carry out necessary GIS analysis for the NRW program.
A. General Tasks
The GIS facilitator acts as an IUWASH partner, to provide technical assistance to PDAM Tirtauli staffs in developing PDAM spatial databases, particularly on pipeline distribution and accessories, so they are ready to be used as baseline data for NRW analysis. Some of general tasks are:
1. Provide guidance to PDAM staffs on ways to build effective and efficient spatial data
2. Encourage PDAM to complete entirely spatial data (100%) of pipelines

B. Specific Tasks
The main task of the GIS Facilitator is to act as a consultant for the spatial water supply development process implemented by PDAM staffs. The activities in the mentoring process will cover:
1. Train PDAM staffs by improving GIS operational techniques ability including: digitization, data conversion, data attribute management, joint table, query analysis, overlapping analysis and the preparation of thematic maps, etc.
2. Train PDAM staffs to conduct an efficient and accurate field surveys through increasing mastery and use of survey tools.
3. Facilitate and monitor the implementation progress of spatial water supply data development in both terms of completeness and quality.
4. Development of spatial water supply data, especially distribution network data, by producing ready-to-use data for NRW pressure analysis.
GIS Facilitator activities will be under supervision of Urban Water Supply Specialist USAID IUWASH PLUS North Sumatera Region, and supported and coordinated by GIS National team.

Bidding Requirements
To implement this activity, IUWASHPLUS informs the public through internet media to invites individual candidate (not company) to be selected as GIS Facilitator through bidding process. Anyone who meets the requirements may submit a proposal to join the bidding, as for the requirements as follows:
a) The candidate education background should meet minimum of Sarjana (S1), preferably with Geo-science but not limited to those sciences
b) The candidate must has the experiences of using GIS for analysis and mapping for at least 5 years or 2 years of developing GIS Projects
c) The candidate must has some skills in interpreting satellite imagery and/ or aerial photos for map production
d) Prospective Facilitator must submit a complete proposal with methodology for the work implementation, showing similar experiences of carrying out works and cost implementation
e) Prospective Facilitator has to mastering GIS technology, especially free & open source software, Quantum GIS (QGIS), and has experience as a facilitator or Trainer
f) Fluency in Bahasa Indonesia , some knowledge of English is helpful

The contract for the invited GIS Facilitator will be for the period of 3 months starting from Signing Contract Date. The nature of the contract is part-time work.


1.RFP-Req-NSR-17-0137-GIS Mentoring Program – Development of Spatial Data of Pipeline Networks to Support NR

2.Scope of Work

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